Rosters & Midterm/Final Grade Input
Overview
- Rosters will provide you the information to create an attendance sheet. Do not use the printed roster as an attendance sheet because it contacts FERPA protected information. A feature in "Summary Class List" can allow you to email your entire class.
- You will be required to submit both midterm and final grades for your class(es). Midterm grades are due Wednesday following week 8 and final grades are generally due the Wednesday after finals.
MyAims is the secure website where students, faculty, and employees can access their Aims information. As an instructor, you will use this website to access rosters and enter grades. If you have any questions, please call Connie Hoffman in Admissions & Records at 339-6441 or email connie.hoffmann@aims.edu. Please click here for Web Grading FAQ.
Printable Rosters
Rosters are dynamic and change to reflect changes in student schedules. The option to print a current roster can be found on your MyAims account under the Faculty tab in the Grades/Rosters box. Rosters are broken up into three parts—students who are currently registered, students who have dropped, and students currently on the waiting list for your class.
- Click on “Summary Class List” for a more interactive roster. NOTE: You can email individual students as well as your entire class easily by clicking on "email class."
- Click on "Faculty Rosters" for a more printable version of a roster and the ability to download them as excel files.
Registration Codes
Admissions & Records has set up several registration codes to use when a student makes a change to his schedule. Click here to access.
Inputting Midterm and Final Grades
- You will enter both midterm grades (by Wednesday after week 8 for fall/spring by Wednesday after week 5 for summer) and final grades by the deadline on the Final Grade Roster (typically the Wednesday at noon after finals week.) You do not have to enter grades for all of your students at once. You may enter some grades now and come back later to finish inputting grades.
- Every registered student must be assigned a grade.
- Students who have never attended should already be flagged as no-shows if you reported them promptly. If you did not do this at the beginning of the semester, please enter the “NS” code now.
- Web Grade Input Instructions: click here
Important Reminders about Final Grades!!!
- You MUST enter in "0" for all students who are missing assignments, attendance AND warm up quizzes. EVERY grade item needs to have a score in it to be able to calculate final grades. All students should have the same total points possible.
- Release grades for students. This also provides a double check for instructors as well. Students should all have the same total points possible. If there is a discrepancy, be sure to go back into the grade book and ensure all students have received a score for each grade item. See tutorial here.
- Note about Changing Grades: Grades roll to the student transcript on a nightly basis. This automatic process usually happens around 10:30 p.m. If you want to change a grade and it is before 10:30 p.m. on the same day you entered grades, you may change it on the web. After 10:30 p.m., instructors must change the grade by submitting a Grade Change Form. This form is available online by clicking the “Online Grade Change Request” link in the “Faculty Services” box or in paper form from your division.
Withdrawals:
- Students must withdraw themselves from a class and those with a college prep hold will need to have their advisors lift a hold in order for them to withdraw. NOTE: The Dean of Student Services may be able to withdraw a student in extreme circumstances. Students who have missed the withdrawal deadline because of extenuating circumstances may fill out a Late Withdrawal Petition and turn it in to the Registrar, with supporting documentation.
Incompletes:
- A student must have satisfactorily completed at least 75% of your class to be eligible for the Incomplete grade. If the student has not completed 75% of your class and you still wish to assign an Incomplete, you should contact your Academic Dean for approval.
- You must fill out an Incomplete contract with the student who must receive a copy. The white copy of the contract should be submitted to Admissions & Records. You should keep the yellow copy and the student should receive the pink copy. Once the student has completed the class, a final grade can be entered on the space at the bottom of the contract (your yellow copy) and sent to Admissions & Records to be recorded.myAims.
- Students have one term to complete the class. Any Incompletes that have not been completed after one year from the end of the class will automatically be converted to a F.